There are scenarios where a payment clearing account can be misused. Make sure you're not making these mistakes...
- Applying payments to invoices automatically with Bnbtally but forgetting to transfer bank statement lines from Airbnb transactions to the payment clearing account in QuickBooks. Under article "Automatic Payments to Invoices using the Payment Clearing Account in QuickBooks" see section above for more about this: "If I enable Automatic Payments, is there anything else I need to set up in QuickBooks?"
- Forgetting to disable "Automatically apply credits" in the advanced settings of QuickBooks. Again, under article "Automatic Payments to Invoices using the Payment Clearing Account in QuickBooks" see section above for more about this: "If I enable Automatic Payments, is there anything else I need to set up in QuickBooks?"
- Opposite to item 1, transferring bank statement lines from Airbnb transactions to a Payment Clearing Account yet later deselecting automatic payments to invoices in Bnbtally. In this case you may have decided that you want to manually match invoices with bank statement lines but may have forgotten to remove any bank rules in QuickBooks for automatic transfer to payment clearing account.
- Changing the payment clearing account used in Bnbtally but using the previous payment clearing account in QuickBooks.
How to disable Auto-Payment Settings
For each listing...
- Select the listing from the Listings Manager page
- Under any Invoices and Refund Receipts, de-select the bottom checkbox "Automatically Apply Payment". This is all you need to do in Bnbtally.
- Within QuickBooks, it's also a good idea to remove any automatic Bank Rules that transfer money to your Payment Clearing Account. And be sure to communicate to any of your stakeholders to let them know you're no longer using the Payment Clearing Account to reconcile Airbnb income.