With the Sync Manager, you have full control over what takes place in your books. Here, we’ll show you how to automate, sync, recreate and rollback anything we sync into your books.
Navigate to Sync Manager & Select Connection
To get to the Sync Manager, navigate to the Sync Manager menu item on the left in Bnbtally and select a connection to focus on.
Sync Manager Dashboard
What you see in the dashboard is a list of sync activity related to this connection. Each item you see in this list is called a sync object, it represents an Airbnb payout that has been processed with your listing setting rules and prepared for syncing into QuickBooks. Here you’ll see what’s been synced, what’s been prepared and not synced and can see if there’s any sync objects that need your attention.
Sync Object View
For each item, you can select the view link and be able to drill down and get more information about it.
From here, you’ll be able to see which listing it came from with a link to your listing rules as well as the reservation code and a link to the itinerary and so on. You’ll also be able to see a log report of what took place in processing the payout related to the Sync Object.
Going back to the Sync Manager, If you prefer to manually sync each item by hand, you can simply select the checkbox of each sync object listed and process your sync objects manually by selecting the "Sync Selected" button.
When you are comfortable with the rules that you have set and have checked to make sure all is well in your books, you can enable Auto-Sync and we can sync everything into your books automatically, which is usually what we recommend.
Sync Objects in QuickBooks
Until now, we’ve shown you what a reservation payout looks like in Bnbtally as a sync object, but let’s take a moment to talk about what this looks like in QuickBooks. After you’ve synced a few items, take a look at your sales section in QuickBooks Online and select “All Sales”. From here you will see a list of invoices that were created by Bnbtally sync objects, which follow the rules you’ve set in your Bnbtally listing settings.
If you click on one of these invoices, you’ll notice that we created the guest as a customer for the invoice and saved the guest’s name and contact information from Airbnb (unless you've selected us to use an existing customer). You’ll notice the Accommodation Fare has been allocated along with the Cleaning Fee and Host Fee. The Host Fee is a negative number, and represents the 3% fee Airbnb charges to hosts. All of these items add up perfectly to the payout amount. However, if you’ve set a Custom Tax, this will be created in a second invoice.
Just to note, each of the invoices are created the moment the Airbnb payout is posted. You may also notice that we’ve generated payments for each invoice as well. This is because payments have been set automatic in the Bnbtally listing settings, using the payment clearing account. For more information about the payment clearing account, check the following link...
Rollback Sync Objects
Now, getting back to Bnbtally, if there is anything synced that you would like to rollback and remove from your books, you can do so by selecting any object that has already been synced and then select the “Cancel/Rollback” button. With this you have full control over anything we sync into your books, just in case you may have set the wrong rules for your listing, or you want to remove anything we’ve synced into your books, you can do so by using this Rollback feature.
Recreate Sync Objects
Likewise, let’s say you’ve rolled something back and you made the appropriate changes to your listings. If you want us to reprocess the respective sync objects with your updated changes, you can do so by selecting these objects and then clicking the “Recreate” button. This will process the sync objects with your most up-to-date listing settings.
Finally, to help you with tracking activity and pinpointing any specific payout, we’ve provided an advanced filter at the top of the Sync Manager to help you search any payout by amount or by reservation code. You’ll also be able to filter the list based on sync status and date range.
About Historical Import
Bnbtally is a monthly ongoing service and the ongoing sync objects processed for your books are managed by the Sync Manager. But if you’d like to bulk import historic reservation data, you would use the Historic Import feature, which pulls months, even years worth of reservation data into your Sync Manager.
This concludes our guide about the Sync Manager, which is the central dashboard to view and manage sync activity with your QuickBooks accounts. If you have Historical data to import, be sure to check out our guide about our Historical Import feature.